How to Open Branch in India

Foreign Investment
author04 6 Apr 2 min read

FAQ Branch Opening

Foreign Investment
author05 6 Apr 2 min read

BO & LO: Requirements and Registration Process

Foreign Investment
author06 6 Apr 2 min read

Compliance by Branch Offices

Foreign Investment
author07 6 Apr 2 min read

Prohibition of FDI

Foreign Investment
author08 6 Apr 2 min read
Foreign Investment

How to Open Branch in India

author04 6 Apr 2 min read

Business entities registered outside India (Foreign Company) can establish business operations in India without creating and registering a subsidiary company.

Subject to the RBI guidelines, a foreign company can open a Branch Office or Liaison Office in India. The scope of operations of such offices is typically limited to activities and functions such as country representative office, sourcing, technical and/or marketing support, import and export, etc.

Approvals for Branch Offices and Liaison Offices are granted based on the sectors in which the foreign company's principal business is conducted.

  • RBI route:

    Where the principal business of the foreign entity falls in sectors where 100% FDI is allowed automatically, only RBI approval is required.

  • Government route:

    For principal business operations falling under sectors where 100% FDI is not allowed through the automatic route. or entities seeking approval are non-governmental organizations (NGOs) or non-profit organizations or government bodies/departments. applications are reviewed by the RBI in consultation with the Ministry of Finance, Government of India.

  • Establishing a Branch/Liaison Office in India involves:

  • Seeking RBI approval through an Authorized Dealer of a Category I Bank.
  • Registration of the branch/liaison office with the Registrar of Companies, New Delhi.

Branch Office

Business entities incorporated outside India are allowed to set up Branch Offices in India with specific approval of the RBI. Such branch offices are permitted to represent the parent/group companies and undertake the following activities:

  • Export/import of goods.
  • Provide professional or consultancy services.
  • Undertake research work in areas in which the parent company is engaged.
  • Promote technical and/or financial collaboration between Indian companies and parent or overseas group companies.
  • Represent the parent company in India and act as the local buying/selling agent.
  • Render services in Information Technology (IT) and development.
  • Provide technical support to products supplied by parent/group companies.
  • Function as a foreign airline/shipping company.
  • Generally, branch offices should engage in the same activities as the parent company. Important Notes:

  • Retail trading activities of any nature cannot be undertaken by a branch office in India.
  • A branch office cannot carry out manufacturing or processing activities in India, directly or indirectly.
  • Profits earned by branch offices can be freely remitted from India, subject to the payment of applicable taxes

Liaison Office

Business entities incorporated outside India are allowed to set up Liaison Office in India with specific approval of the RBI.

A Liaison Office (also known as Representative Office) can undertake only liaison activities, i.e. it can act as a channel of communication between the Head Office abroad and parties in India. LOs are not allowed to undertake any business activity in India and cannot earn any income in India. Expenses of such offices are to be met entirely through inward remittances of foreign exchange by the Head Office of the company. The role of such offices is, therefore, limited to collecting information about possible market opportunities and providing information about the company and its products to the prospective Indian customers.

A liaison office can undertake the following activities in India:

  • Represent the parent company/group of companies in India.
  • Promote export/import from/to India.
  • Promote technical/financial collaboration between parent/group companies and Indian companies.
  • Act as a channel of communication between the parent company and Indian companies.

Branch Office – SEZ

RBI approvals are not required to establish a branch/unit in Special Economic Zones (SEZ) to carry out manufacturing and service activities, subject to the following conditions:

  • Such units are functioning in those sectors where 100% FDI is permitted.
  • Such units comply with part XI of the Companies Act (Sections 592 to 602).
  • Such units function on a standalone basis.

Project Office

The RBI grants general permission to foreign companies for setting up Project Offices in India, in instances where these companies secure contracts for executing projects in India from an Indian company. The following conditions should also be satisfied:

  • The project is funded directly by overseas inward remittances or funded by bilateral/multilateral international financing agencies.
  • The project has been cleared by the appropriate authority.
  • The Indian company or other business entity awarding the contract has received project finance by way of a term loan from an Indian public financial institution or bank.

Exceptions:

If the above mentioned criteria are not satisfied, or the foreign company's parent entity is incorporated in Pakistan, Bangladesh, Sri Lanka, Afghanistan, Iran or China; applications for setting up a project office should be forwarded to the Foreign Exchange Department, Reserve Bank of India, Central Office, Mumbai, for prior approval.

Foreign Investment

FAQ Branch Opening

author05 Leila Nastafi 6 Apr 2 min read

Who can register a Branch Office?

A body corporate registered under the relevant laws of a country (Company, LLC, LLP, LP or One Man Company) can establish business operations in India through a Branch Office without creating and registering a subsidiary company.

How can a foreign company open its Branch Office in India?

Foreign companies/entities desirous of setting up of Liaison Office / Branch Office (LO/BO) are required to submit their application in Form FNC along with the documents mentioned therein to Foreign Investment Division, Foreign Exchange Department, Reserve Bank of India, Central Office, Mumbai, through an Authorised Dealer bank.

What are the activities permitted for a Branch Office?

The following activities are permitted for a branch office in India:

  • Carry out export/import of goods.
  • Provide professional or consultancy services.
  • Undertake research work in areas in which the parent company is engaged.
  • Promote technical and/or financial collaboration between Indian companies and parent or overseas group companies.
  • Represent the parent company in India and acting as the local buying/selling agent.
  • Render services in Information Technology (IT) and development.
  • Provide technical support to products supplied by parent/group companies.
  • Function as a foreign airline/shipping company.

Generally, branch offices should engage in the same activities as the parent company.

Can Branch Offices remit profits outside India?

Branch Offices are permitted to remit profit of the branch after applicable Indian taxes outside India through an Authorised Dealer on production of the following documents.

  • A copy of the audited Balance Sheet and Profit and Loss Account for the relevant year.
  • A certificate from a Chartered Accountant with the following details:
    • The manner of arriving at the remit table profit.
    • Confirmation that the entire remittable profit has been earned by undertaking only permitted activities.
    • Confirmation that the profit does not include any profit on revaluation of the assets of the branch.

Who can register a Liaison Office (LO)?

A body corporate registered under the relevant laws of a country (Company, LLC, LLP, LP or One Man Company) can establish business operations in India through a Liaison Office (LO) without creating and registering a subsidiary company.

How can a foreign company open a Liaison Office (LO) in India?

Foreign companies/entities desirous of setting up of Liaison Office/Branch Office (LO/BO) in India are required to submit their application in Form FNC along with the documents mentioned therein to the Foreign Investment Division, Foreign Exchange Department, Reserve Bank of India, Central Office, Mumbai, through an Authorised Dealer bank.

Once RBI approval is obtained, theprescribed documentation for registration under the Companies Act should be filed with the Registrar of Companies' office in New Delhi. The ROC reviews the submitted documentation, registers the foreign company's office and issues a Certificate of Registration.

What are the activities permitted for a Liaison Office (LO) in India?

    A Liaison Office can undertake the following activities in India:

  • Representing the parent company/group companies in India.
  • Promoting export/import from/to India.
  • Promoting technical/financial collaborations between parent/group companies and companies in India.
  • Acting as a communication channel between the parent company and Indian companies.

Can a Liaison Office (LO) earn profits in India?

Liaison Offices are not allowed to undertake any business activity in India and cannot earn any income in India.

Expenses of such offices are to be met entirely through inward remittances of foreign exchange by the Head Office of the Company.

What is the procedure for closing a Branch Office?

To wind up a Branch/Liaison office, an application has to be made to the RBI through the company-designated Authorised Dealer Category Bank with the following documents:

  • Copy of the RBI's permission/ approval from the sectoral regulator(s) for establishing the BO / LO.
  • Auditor's certificate with the following details:
    • The manner in which the remittable amount has been arrived at and supported by a statement of assets and liabilities of the applicant, and indicating the manner of disposal of assets.
    • Confirmation that all liabilities in India, including arrears of gratuity and other benefits to employees of the Branch Office, have been either fully met or adequately provided for.
    • Confirmation that no income accruing from sources outside India (including proceeds of exports) has remained un-repatriated to India.
  • No-objection / Tax Clearance Certificate from the Income Tax Authority for the remittance/s.
  • Confirmation from the applicant/parent company that no legal proceedings in any court in India are pending and there is no legal impediment to the remittance
  • A report from the ROC regarding compliance with the provisions of the Companies Act, 1956, in case of winding up of the Branch Office in India.
  • Any other document/s, specified by the RBI while granting approval.
  • An intimation is also required to be filed with the ROC as to the closure of Branch / LO.
Foreign Investment

Branch Office & Liaison Office: Requirements and Registration Process

author06 6 Apr 2 min read

Pre-requirements:

Applicant companies (companies/business entities registered outside India) should also comply with the following additional requirements:

Track Record

  • Branch office: A profit-making track record in the home country for a period of five years preceding the application.
  • Liaison office: A profit-making track record in the home country for a period of three years preceding the application.

Net Worths

The sum of paid-up capital and free reserves, minus intangible assets value in the latest audited balance sheet or account statement should be:

  • Branch office: A sum not less than USD 100,000 or its equivalent;
  • Liaison office: A sum not less than USD 50,000 or its equivalent.

Registration Process

  • RBI Approval
  • Applications for establishing a branch office (BO) or liaison office (LO) in India should be submitted in Form FNC through Authorized Dealers of Category I Banks, along with the prescribed supporting documentation. Applications are considered on a case-to-case basis and RBI approvals are granted in approximately a month's time.

    The initial approval is valid for a period of three years and can be extended from time to time through the Authorized Dealer in whose jurisdiction the office is set up. The branch/liaison offices established with RBI approvals are assigned a Unique Identification Number (UIN).

  • Registration with the Registrar of Companies (ROC), New Delhi
  • Once RBI approval is obtained, prescribed documentation for registration under the Companies Act should be filed with the office of the ROC, New Delhi. The ROC reviews the submitted documentation, registers the foreign company's office and issues a Certificate of Registration.

    • Post Registration and Compliance Requirements
    • Permanent Account Number (PAN): All BOs/LOs should obtain a PAN from the Income Tax Authorities
    • Shops and Establishments Registration: All BOs/LOs should also obtain registration under the Shops and Establishments Registration regulations, in the respective state's jurisdiction where the office is located.

General Conditions:

These conditions are applicable to liaison/branch/project offices of foreign entities in India:

  • Citizens of Pakistan, Bangladesh, Sri Lanka, Afghanistan, Iran or China cannot establish in India a branch, liaison, project office or any other place of business without prior approval from the RBI.
  • Foreign partnerships/proprietary concerns established overseas cannot set up branch/liaison/project offices in India.
  • Nepali entities can set up only liaison offices in India.
  • Branch/project offices of a foreign entity, excluding a liaison office, are permitted to acquire property for their own use and carry out activities associated with such property. However, 'associated activities' does not include leasing or renting of the property.
  • Entities from Pakistan, Bangladesh, Sri Lanka, Afghanistan, Iran, Bhutan or China cannot acquire immovable property in India even for setting up a branch office. These entities can only lease such property for a maximum period of five years.

  • Branch/liaison/project offices can open non-interest bearing INR current accounts in India through their Authorized Dealers.
  • The transfer of assets from a liaison/branch office to subsidiaries or other branch/liaison offices is allowed only with specific approval from RBI's Central Office.
  • Authorized Dealers can open term deposit accounts for a maximum period of six months in favor of a branch or other office for a person resident outside India.
  • This is subject to the bank being satisfied that the term deposit is opened with temporary surplus funds. Moreover, the concerned branch/office should furnish an undertaking that the maturity proceeds of the term deposit will be utilized only for their business in India within 3 months of the date of maturity. However, this facility cannot be extended to shipping/airline companies.

Foreign Investment

Compliance by Branch Offices

author07 6 Apr 2 min read

RBI Compliance Annual Activity Certificate

Branch offices and liaison offices should file an Annual Activity Certificate (AAC) at the end of each financial year, i.e. March 31. The AAC should be obtained from a qualified Chartered Accountant. A copy of the AAC along with the audited Balance Sheet should also be filed with the designated Category I Bank's AD on or before September 30 of that year. A copy of the same should also be sent to the Directorate General of Income Tax (International Taxation), New Delhi.

In case the annual accounts of the LO/BO are finalized on a date other than March 31, the AAC and audited Balance Sheet should be submitted within six months from the date of preparation of the balance sheet to the designated AD from a Category I Bank.

Registrar of Companies, Compliance

Compliance under Company Law

  • Annual Filing
  • Foreign companies should prepare a Balance Sheet and Profit & Loss Account Statement and file a copy with the ROC. If such documents are not in English, a certified translation should also be annexed.

  • Periodic Filing
  • Foreign companies are required to file periodic returns with the ROC in the following events:

    • Changes in Charter documents/Memorandum and Articles or any other instrument that defines the foreign company's constitution.
    • Change of address for Registered/Principal offices of the foreign company.
    • Change of Directors or Secretary of foreign company.
    • Change of Authorized Representative(s) in India and changes in the name or address of such person.
    • Change of the principal place of business in India.

Tax laws

The tax treatment of a branch office is different from that of a company registered in India. The present tax rate applicable to a foreign company branch is 42%. Apart from direct tax, a branch of a foreign company should also comply with all prescribed regulatory requirements under Indian Income Tax laws.

On the other hand, a liaison office cannot generate any income in India and is hence not required to pay any taxes. A liaison office should fulfill compliance requirements, including filing Annual Activity Certificate form at the end of each year and any other compliance requirements as applicable from time to time.

Foreign Investment

Prohibition of FDI

author08 6 Apr 2 min read

FDI is prohibited in the following sectors:

  • Retail trading (except single brand product retailing).
  • Atomic energy.
  • Lotteries including government, private or online lotteries
  • Gambling and betting businesses including casinos.
  • Chit funds.
  • Nidhi companies.
  • Agricultural or plantation activities.
  • Real estate business* or construction of farm houses.
  • Trading in Transferable Development Rights (TDRs).
  • Agriculture (excluding floriculture, horticulture, development of seeds, animal husbandry, pisciculture, cultivation of vegetables, mushrooms, etc. under controlled conditions and services related to agro and allied sectors), and plantations (other than tea plantations).
  • Manufacturing of cigars, cheroots, cigarillos and cigarettes from tobacco or tobacco substitutes. *Real estate business does not include the development of townships, construction of residential/commercial premises, roads or bridges, educational institutions, recreational facilities, city and regional level infrastructure, etc.
  • Partnership firms/proprietary establishments with foreign investments as per FEMA regulations cannot operate in the print media sector.